Running Order Template Sport & Event
Event Name: [Insert Event Name]
Date: [DD/MM/YYYY]
Venue: [Location]
Game Start (00:00): [Time]
Running Order (Countdown to Game Start)
| Countdown Time | Segment | Description | Key Personnel | Notes |
|---|---|---|---|---|
| -3:00:00 | Pre-Show Prep | Sound check, visuals test, final setup | Tech Crew, Announcers | Ensure all systems are live |
| -2:30:00 | Doors Open | Fans enter, music playlist on | Security, DJs | Start pre-game fan engagement. No sound checks. |
| -2:00:00 | Team Arrival | Players, coaches arrive at venue | Team Staff, Security | Organize media coverage |
| -1:30:00 | Warm-ups Begin | Players take the field/court for warm-ups | Coaches, Announcer | Display player highlights |
| -1:00:00 | Team Introductions | Official lineup announcements | Host, Camera Crew | Feature key players |
| -0:45:00 | National Anthem | Live singer or recorded | PA Team | Smooth transition to kickoff |
| -0:30:00 | Final Hype Moment | Video package, crowd engagement | DJ, Mascot | Build atmosphere |
| -0:15:00 | Teams Huddle | Final instructions & team motivation | Coaches, Captains | Last-minute adjustments |
| -0:05:00 | Players on Field | Teams line up for kickoff | Officials, Captains | Final pre-game checks |
| 00:00 | Game Start! | First whistle/kickoff/tip-off | Referees, Players | Let the action begin! |